Please complete the Concur account request for Visitors form and send by email to accounts@divinity.cam.ac.uk 

Please see this guidance as well.

The Faculty of Divinity Finance team works on Tuesdays and Thursdays only. Taking this into account, the Visitor's Concur account will usually be set up withing one working day. Your user account will be set in the following format: gfvisitor.[your_email_address_provided_in_request_form] e.g. gfvisitor.johnsmith@gmail.com (lowercase only).

Once the account is set up, login to: https://eu1.concursolutions.com
Sign in – choose SAP Concur Password option. Reset your password for your user account (see above, e.g., gfvisitor.johnsmith@gmail.com).
Then, login and add your bank details in Concur - Profile, and finally add and submit your claim.

Please see below the Research Seminar Expenses section for reference code of the event you have visited the Faculty of Divinity for.

All receipts need to be of good quality and legible. The amounts on receipts and the claim need to match each other, and any differences should be explained. 

Usual claims will be for travel and subsistence. Please note the limits for accommodation, breakfast, lunch and dinner (as from April 2024) – respectively £130 (B&B), £11, £11, £28. Preferred mode of travel is public transport and claiming mileage should be justified and approved in advance (attach print-screen of map showing relevant postal codes and distance).

Air Travel 

If you are claiming air travel which you booked yourself, please supply a boarding pass and booking confirmation with passenger's name, travel details and cost. 

• Employees of Faculty of Divinity should claim expenses using the SAP Concur expenses system: https://www.expenses.admin.cam.ac.uk/
• Please familiarise yourself with the rates and rules before your travel. All relevant information is available from the expenses hub.

Please read the guidance for guests and students before preparing and submitting your claim. Always quote a reference (ask the convenor or see below seminars' references)

The claims should be sent exclusively by email to accounts@divinity.cam.ac.uk and contain three files only:

• the completed form (xls),
• receipts (pdf) and
• a redacted bank statement (pdf, it will be used to verify your bank details).

The redacted bank statement must show your name, address, bank's name, sort code and account number. Please exclude balances and transactions.

All receipts and bank statement need to be of good quality and legible. Receipts are to be saved as one file, in the order they are listed on the claim. The amounts on receipts and the claim need to match each other, and any differences should be explained. 

In case of many receipts (e.g. meals for several days, purchasing several books), please provide their breakdown in a separate spreadsheet and enter the total amount on the form. Attach the spreadsheet with the breakdown to the email with your claim.

Usual claims will be for travel and subsistence. Please note the limits for accommodation, breakfast, lunch and dinner (as from April 2024) – respectively £130 (B&B), £11, £11, £28. Preferred mode of travel is public transport and claiming mileage should be justified and approved in advance (attach print-screen of map showing relevant postal codes and distance).

Please do not send any hard copy claims or receipts. 

Air Travel 

If you are claiming air travel which you booked yourself, please supply a boarding pass and booking confirmation with passenger's name, travel details and cost. 

Payments in sterling or foreign currencies

• Reimbursements will be paid in sterling by bank transfer, unless another currency is specified. The claimed amount must be expressed as one amount in one currency only. 
• Foreign currencies can be paid into a personal bank account, but please supply your foreign bank details: Bank Name, Bank Address, Account Holders details and IBAN no. /SWIFT code