Accounts
On this page are links to documents and other web pages to do with accounts in the Faculty.
General expenses
When applying for a reimbursement of expenditure associated with University business, please complete the appropriate claim form below.
Guests and students
Please read the guidance for guests and students before preparing and submitting your claim.
The claims should be sent exclusively by email to accounts@divinity.cam.ac.uk and contain three files only: the completed form (xls), receipts (pdf) and redacted bank statement (pdf, it will be used to verify your bank details). All receipts and bank statement need to be of good quality and legible. Receipts are to be saved as one file, in the order they are listed on the claim. The amounts on receipts and the claim need to match each other, and any differences should be explained.
In case of many receipts (e.g. meal for several days, purchasing several books), please provide their breakdown in a separate spreadsheet and enter the total amount on the form. Attach the spreadsheet with the breakdown to the email with your claim.
Usual claims will be for travel and subsistence. Please note the limits for accommodation, breakfast, lunch and dinner (as in Nov 2022) – respectively £120, £10, £10, £25. Preferred mode of travel is public transport and claiming mileage should be justified and approved in advance (attach printscreen of map showing relevant postal codes and distance).
Please do not send any hard copy claims nor receipts.
Air travel
If you are claiming air travel which you booked yourself, please supply a boarding pass and booking confirmation with passenger's name, travel details and cost.
Payments in sterling or foreign currencies
Reimbursements will be paid in sterling by bank transfer, unless another currency is specified. The claimed amount must be expressed as one amount in one currency only.
Foreign currencies can be paid into a personal bank account, but please supply your foreign bank details: Bank Name, Bank Address, Account Holders details and IBAN no. /SWIFT code
Employees
Employees of Faculty of Divinity should use the expenses system SAP Concur - https://www.expenses.admin.cam.ac.uk/
Please familiarise yourself with the rates and rules before your travel. All relevant information is available from the expenses hub.
Purchases and service contracts
Please contact the Senior Accounts Clerk in advance to discuss procedures to follow if you need to purchase goods or services. This basic procedure presents the steps to and required documents. Please note - these must be fulfilled PRIOR to placing an order with a supplier.
University of Cambridge VAT registration number is GB 823 8476 09.
Research Seminar expenses
To process claims for Research Seminar expenses we need the appropriate reference (see below)
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Old Testament Seminar: Excel - ref. GFSB.EZZZ
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New Testament Seminar: Excel - ref. GFSA.EZZZ
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Christian Theology Seminar: Excel - ref. GFSE.EZZZ
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History of Christianity Seminar: Excel - ref. GFNF.EZZZ
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The D Society: Excel - ref. GFNE.EZZZ
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Religious Studies Seminar: Excel - ref. GFSC.EZZZ
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Hebrew, Jewish, Early Christian Studies Seminar: Excel - ref. GFSF.EZZZ
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Patristic Seminar: Excel - ref. GFSD.EZZZ
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World Christianities Seminar: Excel - ref. GFSG.EZZZ
- Inter-Faith Seminar: Excel – ref. GFSH.EZZZ
Visiting Scholars / Students
Initial applications are made via the Faculty Administrator - please see Academic Visitors' webpage.
There is a termly charge for all visiting scholars/students to the Faculty of Divinity and the Cambridge Interfaith Programme (CIP)
On arrival, please contact the Faculty Administrator.
Please fill in the paper form, linked below.
Payment
Payment for your visit is easy. You can pay by credit/debit card following the appropriate links below:
Visitors' online payment and forms
- Academics
- Students
If your University is paying the bench fees, we can raise an invoice for your university or they can pay via the University Online Store.
During your stay you will have complete access to the Faculty. Please use this welcome document giving you information on everything available to you during your stay.
We hope you enjoy your visit and find it valuable for your research and studies.
Accommodation requirements
If you are coming to Cambridge on official business and need accommodation, please complete this form.
